Terms and Conditions of Purchase

Contact us
Terms & Conditions of Purchase
QA39
Issue 3
May 2026

1. Definition

In these Conditions, the following expressions shall have the following meanings:

“The Buyer” shall mean Belmey Industrial Supplies Ltd.

“The Seller” shall mean the person, firm or company to whom the Order is addressed. The Seller shall be part of an approved Supplier List.

“The Goods” shall mean the products, materials, finishing, additional work, services and parts described in the Order.

“The Order” shall mean the Buyer’s purchase order to which these Conditions are annexed.

“The Contract” shall mean the contract for the sale and purchase of the Goods.

2. Acceptance

The Order constitutes an offer by the Buyer to purchase the Goods subject to these Conditions.
These Conditions shall apply to the Contract to the exclusion of any other terms referred to or
stipulated by the Seller.

No variation to the Order or these Conditions shall be binding unless agreed in writing between
the authorised representatives of the Buyer and the Seller.

3. Specifications and Equipment

The Seller shall operate a Quality Management System, for example ISO 9001.

  1. The quantity, quality and description of the Goods shall be as specified in the Order
    and/or any applicable specification supplied or agreed to in writing by the Buyer.
  2. Any specification supplied by the Buyer, or produced by the Seller for the Buyer, together
    with all associated intellectual property rights, shall remain the exclusive property of
    the Buyer.
  3. The Seller shall comply with all applicable regulations and legal requirements relating to
    the manufacture, packaging, labelling, packing and delivery of the Goods.
  4. The Seller shall allow the Buyer to inspect and test the Goods during manufacture,
    processing or storage.
  5. If the Goods do not comply with the Contract, the Seller shall take the necessary steps to
    ensure compliance.
  6. All equipment paid for by the Buyer shall remain the Buyer’s property and must be returned
    in good condition when requested.

4. Risk and Property

  1. Risk of damage to or loss of the Goods shall pass to the Buyer upon delivery in accordance
    with the Contract.
  2. Ownership of the Goods shall pass to the Buyer upon delivery, unless payment is made before
    delivery.

5. Delivery

  1. The Goods must be delivered in the quantities and at the times stated in the Order.
    Time of delivery is of the essence of the Contract.
  2. Unless agreed otherwise in writing, the price shall include packaging and carriage.
  3. If the Goods are delivered in instalments, the Contract shall be treated as a single contract.
  4. The Buyer shall not be liable for packaging or packing materials.
  5. All consignments must be accompanied by the Seller’s despatch documentation.
  6. A variance of no more than plus or minus 10% against the ordered quantity shall be accepted,
    with the price adjusted proportionately.
  7. The Buyer may reject Goods that do not comply with the Contract.
  8. Rejected Goods must be collected within seven days. Goods not collected may be returned at
    the Seller’s expense.

6. Confidentiality

All details of the Order and information supplied by the Buyer must be kept strictly
confidential between the Buyer and the Seller.

7. Price and Payment

  1. The price of the Goods shall be stated in the Order and shall be exclusive of VAT unless
    stated otherwise.
  2. Unless agreed otherwise, payment shall be made within 60 days after the end of the month in
    which a valid invoice is received or, if later, after acceptance of the Goods.

8. Warranties and Liability

The Seller warrants that the Goods:

  1. Will be of merchantable quality and fit for their intended purpose.
  2. Will not contain counterfeit parts.
  3. Will be free from defects in design, material and workmanship.
  4. Will correspond with the relevant specification or sample.
  5. Will comply with all applicable statutory requirements and regulations.

9. Termination

The Buyer may cancel the Order before delivery or terminate the Contract under the
circumstances set out in these Conditions, including insolvency, liquidation, cessation of
business or a substantial change in the Seller’s business.

10. Force Majeure

The Buyer shall not be liable for delays or non-performance caused by circumstances beyond its
control, including acts of God, war, civil disturbance, government restrictions, strikes,
power failures or machinery breakdowns.

11. General

  1. The Contract shall be governed by English law.
  2. A waiver of one breach shall not constitute a waiver of any subsequent breach.
  3. The Seller may not assign its rights or subcontract its obligations without the Buyer’s
    prior written consent.
  4. The Seller shall maintain ethical behaviour throughout the supply chain.

ISO 9001:2015 / AS9100 Rev D Requirements

The supplier must maintain a quality and inspection system conforming to the applicable
standards when requested by Belmey Industrial Supplies Limited.

All quality-related records must be retained for a period of 10 years unless otherwise stated
on the relevant purchase order.

Records to Be Retained Include:

  • Purchase orders and contract review records
  • Supplier certification and test reports
  • Inspection reports
  • Calibration reports
  • Corrective and preventive action records
  • Raw material verification
  • Sub-supplier evaluations

The Supplier Shall:

  • Use customer-designated or approved external providers.
  • Notify Belmey Industrial Supplies Limited of relevant changes.
  • Allow access to applicable facilities and information.
  • Pass applicable requirements to sub-tier suppliers.
  • Report nonconforming processes, products or services.
  • Prevent the use of counterfeit parts.
  • Obtain authorisation before repairing or using nonconforming components.
  • Ensure employees and suppliers understand product conformity and safety requirements.

Material Verification and Test Specimens

  • Materials must not be released for production until they have been verified as conforming to
    the specified requirements.
  • The supplier may be required to provide specimens for inspection, verification,
    investigation or auditing.
  • Only the supplier’s nominated authorised person may authorise the release of products.